Executive Administrator, Chief of Programs
Clean Air Task Force
25 days ago
Position Title: Executive Administrator, Chief of Programs
Reports To: Head of Administration
Type: Full-time position
Location: Remote; flexible within the U.S.
Clean Air Task Force (CATF) is a nonprofit organization working to safeguard against the worst impacts of climate change by catalyzing the rapid global development and deployment of low-carbon energy and other climate-protecting technologies. This is accomplished through research and analysis, public advocacy leadership, and partnership with the private sector. CATF is highly respected for its deep expertise and research on energy and industrial systems and potential strategies, technologies, and policies that can radically shrink their impact on the planet's atmosphere. Our team of 100+ experts and advocates (and global network of subject matter experts and civil society partners) put this research and knowledge into action by designing and enacting public policies that drive toward zero emissions. We also support policies and work directly with private industry to innovate in technology to make the path to zero emissions swift and affordable. CATF is headquartered in Boston, and has offices in Washington D.C. and Brussels with staff working virtually around world.
CATF's Administrative Team is responsible for providing a wide range of administrative support services to our rapidly growing global organization including but not limited to travel arrangements, expense reports, heavy calendar management, prioritizing communications, meeting logistics, participating in meetings, notes and minutes, and ad hoc projects as they arise. CATF is hiring a seasoned Executive Administrator - Chief of Programs to provide excellence in administrative support in a fast-cadence, virtually collaborative environment for CATF's Programs Team.
Key Functions and Responsibilities:
- Oversight and management of complex scheduling working effectively across all time zones for coordination of extensive travel and meetings logistics
- Manage high volume of communications across multiple channels
- Coordinate development of talking points, presentations, and other materials for the Chief of Programs, working closely with CATF's advocacy, communications, policy, science, and technology experts to proactively manage projects for the Chief of Programs. Assist with coordination of meetings, video, audio, location, venue, and other logistics, develop and post agendas, gather and synthesize materials, take notes, and record action items
- Communicate responsively and clearly with a wide range of partners, including members of the program teams, partner organizations, and consultants
- Collaborate as a member of CATF's administrative team on various administrative projects and special coverage needs
- Bachelor's degree plus 10 (ten) years of relevant experience required; 12 (twelve) years of relevant experience may be substituted for degree
- Passion for CATF's mission; experience in climate, environmental advocacy, and/or politics a plus
- Demonstrated experience working with highly confidential, complex information in a global capacity for executive teams
- Innate ability to streamline, synthesize, prioritize, and communicate ever-changing priorities
- Consistent follow-through, deeply organized, and committed to high-quality work outcomes
- Exceptional time management skills and attention to detail
- Ability to exercise discretion and independent judgement and successfully work in a remote setting
- Excellent written and oral communications, high emotional intelligence, and strong interpersonal skills
- Strong written and verbal command of English required, other languages a plus
- Flexibility to work across time zones; knowledge and experience with international travel requirements, global geography, and an ability to travel occasionally
- Advanced technical proficiency required working with Salesforce / CRM and Microsoft Office Suite, including SharePoint and Teams; Concur experience preferred
- Comfortable working within a helix organizational structure
Compensation and Location:
This is a full-time, remote position located within the U.S. CATF offers an excellent benefits package and a competitive salary that is commensurate with experience.
CATF provides equal employment opportunities.