Project Manager II, Portfolio Planning

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About Us:

For over 30 years, it’s been CALSTART’s mission to develop, assess, and implement large-scale, zero-emission transportation solutions to mitigate climate change and support economic growth. CALSTART works with businesses, organizations, governments, and communities to create real-life impact toward clean air and equitable access to clean transportation for all. CALSTART provides scientific, technical and policy support for regulatory development and clean technology and infrastructure acceleration.

The Role:
CALSTART is looking for a Portfolio Planning Project Manager II to support the largest clean off-road heavy-duty equipment incentive project, CORE. You will be a vital member of the CORE operations focusing on capturing CORE’s wide portfolio of work. This includes qualitative and budgetary information that will be utilized to better understand and track the many projects under CORE’s umbrella of work. You will be developing and implementing processes that will help to increase efficiencies and build our knowledge base.

This role must be based in the Pacific Time Zone and reports to a Deputy Director in the CORE Operations Team.

What You’ll Do

  • Develop a process for project managers to track and update their project plans across the portfolio. This includes labor/staff planning and spending budgets, tracking deliverables, workload coordination and timing, fiscal forecasting by project, and budget planning / projections including contracting.
  • Create a regular update report across the portfolio to track desired metrics.
  • Be the liaison with CALSTART’s finance team for funding disbursements, kickoffs, fiscal analysis of drawdown, and budget planning / projections including contracting.
  • Analyze CORE’s end-of-year fiscal budget and assist in the development of the next year budget.
  • Compile CORE projects’ outcomes and progress for distribution to CORE’s funder as well as the medium-and heavy-duty vehicle industry.

What You’ll Bring to the Table

  • 3+ years of project management in the public sector
  • A bachelor’s degree in contract management, public administration, financial management or related field
  • Experience applying project management principals to multiple projects
  • Experience coordinating and communicating information and key metrics across a large portfolio of projects
  • Experience with project management tools such as MS Project or other tracking tools
  • Contract and project management experience including Mavenlink, MS Project or other
  • Skills in the use of computers, various software packages, and other office equipment.
  • Skills in preparing, analyzing and interpreting a variety of financial documents, workpapers, and reports.
  • Ability to use independent judgment in routine and non-routine situations.
  • Ability to compile, organize, prepare and maintain an assortment of records, workpapers, reports and information in an effective manner and according to departmental and/or governmental regulations.
  • Ability to perform complex mathematical calculations.
  • Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.
  • Excellent problem-solving and critical thinking skills as well as ability to communicate via presentations and written deliverables
  • Strong ability to meet or exceed deadlines and able to work with minimal supervision or direction
  • Proficiency in Microsoft Office suite of applications (Excel, Word, PowerPoint, Outlook)
CALSTART includes the complete salary range amount $72,000 to $92,000 of the job level of the job announced. We determine pay based on education, experience, internal equity, and any other factors relevant to the job. Pay for this role will typically be from $72,000 to $78,000.
We understand that not everyone will match the above qualifications 100%. If your background isn't perfectly aligned but you feel you would be a great addition to the team, we'd love to hear from you.

We're a tight-knit team of world-class innovators, business minds, and change agents who believe passionately in our mission and put our team ahead of self. We are committed to the continued development and growth of our employees and invest in your success!

We care about your personal well being as much as your professional success and offer generous benefits to full time employees including: 100% company paid comprehensive health benefits for Medical, Dental, Vision, Short Term Disability, Long Term Disability and Life Insurance, Retirement plan with generous company contributions, FSA for Health and Dependent Care, 3 weeks of vacation time in the first year of employment, 11 paid company holidays, paid sick time, paid family leave, and more!

Our inclusive environment focuses on making decisions based on merit without regard to race, color, hair texture, gender, religion, age, nationality, social or ethnic origin, sexual orientation, gender identity, gender expression, LGBTQIA+ status, marital status, pregnancy, disability, genetics, veteran status, or any other characteristic protected by law.