Administrative Assistant, Temporary Payroll and Database Support

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This Role Is a long-term temporary assignment with the possibility of extension.
CALSTART is seeking a part-time Temporary Payroll and Database Assistant to work up to 28- 30 hours in our Accounting Department alongside three Project Managers. This role is essential to ensure the accurate and timely processing of employee timecards, contributing to the smooth operation of our payroll process. A qualified candidate will also perform data entry related to our project management system. You will work remotely and report to the Contracts and Financial Analysis Lead Manager. This role is based on Pacific Time; candidates must be in California.

What you'll do:

  • Support Monday and Friday timecard processing and support.
  • Update weekly Payroll reports
  • Support labor reallocations & adjustments (as needed)
  • Support weekly Mavenlink new hire pieces of training
  • Process transmittals related to salary increases, promotions, supervisor changes, etc.
  • Payroll system and Project Management system reconciliation responsibilities.
  • Communicate with employees and supervisors to resolve discrepancies or issues regarding timecard submission.
  • Creating meeting minutes for review during important payroll meetings.

What you'll bring to the table:

  • Data Entry experience includes downloading, uploading, and importing datasets and filtering, sorting, and comparing datasets.
  • Track record of having attention to detail, effective communication, and strong analytical skills.
  • Any previous data entry or experience with payroll.
  • Able to follow written and verbal instructions, work in a fast-paced environment, manage competing deadlines, and multitask.
  • Proficiency in Microsoft Office, especially Excel and Word, and working with large data sets.
  • Highschool Diploma or GED

Desired Qualifications
  • Bachelor's degree in business or an Accounting related field.

CALSTART values transparency and strives to provide as much information regarding compensation as possible. Pay for this role will typically be between $19.62 and $22.86 per hour, as we determine pay based on several factors, including but not limited to job-related skills, qualifications, experience, education, internal equity, and other factors relevant to the job.