Programme Officer, Zero Emission Freight LATAM

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C40 Cities

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Bogotá, Colombia

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Position Description:

The postholder will be a key member of the Zero Emission Vehicles team at C40 and will support the Latin American Regional team on Zero Emission Freight Programmes implementation and support effective collaboration across multiple C40 teams. The postholder will work with the Head of Zero Emission Vehicles and the Senior Programme Manager of Zero Emission Freight to support programmes operations by:

  • Supporting contracting processes, ensuring that contracts are compliant with C40’s internal policies and funder requirements;
  • Oversee budgeting for programme activities in Latin America, working closely with the Senior Programme Manager and Head of Zero Emission Vehicles to ensure all costs are forecasted and tracked properly;
  • Coordinate with C40’s finance team to process payments in a timely manner;
  • Design and lead the implementation of programme-monitoring tools (e.g., dashboards, trackers), these tools should make information updated, visible, accessible, and user-friendly for internal teams;
  • Help produce presentations and briefings for the programme.


Responsibilities:

  • Grant and Budget Management: Support the development, administration, monitoring and reporting of grant budgets planning, monitoring, and financial processes in collaboration with the different workstreams and C40 Finance team, ensuring accurate and timely tracking of expenditures, providing forecasts, and ensuring compliance with donor and C40 requirements.
  • Programme Operations and Coordination: Support programme management and carry out procurement and contracting processes with the C40 legal and accounting teams, and provide ad hoc support across the Latin America Zero Emission Vehicles (ZEV) team, and the teams involved in the programmes activities.
  • Policy Compliance and Oversight: Assist in ensuring service providers and team members comply with all C40 policies and internal administrative procedures. Flag issues or discrepancies to line manager for resolution; and support the relationship with consultants supporting the delivery of the program in all stages of engagement.
  • Project Oversight: Oversee project management tools and processes, including timelines, deliverables, contracts, budgets, legal procedures and reporting. Ensure projects are delivered on schedule and within budget.
  • Communications and Reporting: Produce high-quality written and visual materials, such as presentations, reports, and briefings, for internal teams, external partners, and donors. Ensure clarity and impact in communications.
  • Stakeholder Engagement Support: Help plan and organise meetings, workshops, or consultations with partners, funders, and stakeholders, including preparing agendas, papers, and notes.
  • Event Support: If necessary support on the planning and delivery of virtual and face-to-face events, stakeholders convening and in person meeting and other relevant tasks, ensuring logistical efficiency and alignment with programme objectives.
  • Additional Responsibilities: Undertake additional duties as required to support the team and organisation, demonstrating flexibility and proactive problem-solving.


Person Specification:

The ideal candidate is a highly organised, proactive, and adaptable professional who has strong analytical and administrative skills; also with experience supporting climate-related urban projects in Brazil and/or Colombia. The ideal candidate will have expertise in the use of MS Office and Google Workspace tools for developing spreadsheets, slide decks and so on.


They are comfortable working remotely and supporting the coordination of teams across multiple locations, using digital tools to maintain communication and ensure accountability. With a postgraduate degree or equivalent professional experience in a relevant field, they are able to contribute to reporting, programme monitoring, and research, while providing reliable operational support to enable the successful delivery of Zero Emission Vehicles across Latin America. We welcome applications from candidates whose experience and skills align with these requirements and who are motivated to contribute to C40’s mission of driving ambitious urban climate action.


Interpersonal and Communication Skills:

  • Exceptional interpersonal and relationship management skills in intercultural and multidisciplinary settings.
  • Ability to work professionally and collaboratively with colleagues, partners, and stakeholders, building productive working relationships.
  • Excellent written and verbal communication skills in both English and Spanish or Portuguese, with the ability to present complex technical and strategic information clearly to diverse audiences.
  • Ability to prepare clear and concise reports, presentations, and other materials for internal and external audiences.
  • Confident in representing the team in meetings and workshops, while also capable of taking detailed notes and producing clear summaries to support follow-up.


Organisational and Project Management Skills:

  • Excellent organisational, project, and time management skills, with the ability to support multiple activities simultaneously.
  • Ability to prioritise tasks effectively, ensuring deadlines are met and deliverables are of high quality.
  • High level of organization, accuracy and attention to detail, with the ability to deliver quality results within tight timeframes.
  • Skilled in designing and implementing project management tools, monitoring frameworks, and reporting systems.
  • Experience supporting senior teams and working in a fast-paced environment, balancing multiple different tasks and subjects and adjusting prioritisation in accordance with guidance from senior staff on a day to day basis.
  • Flexibility and adaptability: Willingness to undertake a range of tasks to support the team and respond to changing priorities.


Remote Work Capability:

  • Comfortable working in virtual / remote working international environments and collaborating with colleagues based in a number of different locations.
  • Able to work independently and reliably in a remote environment, demonstrating accountability for assigned tasks while supporting colleagues across multiple locations, different cultures, languages and time zones is preferable.
  • Proficient in using digital collaboration tools to coordinate work and maintain clear communication.


Desirable:

  • Knowledge of Brazilian Portuguese and Spanish.
  • Experience working in government, business, or non-governmental organisations, particularly with a focus on cities, sustainability, and/or climate change.


Other Requirements:

Applicants must already have the right to work in the location they are applying for. No travel will be required for this position.


We seek to recruit individuals who not only have the appropriate skills and experience for the role, but are committed to carrying out their roles in line with our organisational values.


Reporting To: Senior Programme Manager, Zero Emission Freight LATAM


Term: Fixed term until 30 June 2026, (with possibility to extend if further funding is available)


Location: Brazil & Colombia - Please note that if your right to work in one of the listed locations is not confirmed at the time of applying, C40 will be unable to proceed with your application.


Salary: (Grade 5) - Brazil (IC) USD 51,086, Colombia COP 91,000,000 gross per annum - Due to its commitment to maintain equity and fairness, C40 operates on a spot salary model. This means that our employees are paid the same salary according to their grade and location.


Application Process:

Interested applicants should submit a curriculum vitae and cover letter. Closing date for receipt of applications is Monday, 26th January 2026 at 5pm GMT. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.


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