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Job Brief:

We are seeking a reliable candidate with excellent communication skills, a good work ethic, and an overall positive attitude to join our Administration Team. This is a full-time position that requires a professional demeanor with interpersonal communication skills, and the ability to maintain strict confidentiality is a must.

Work Schedule:

  • Monday through Friday: 8:30 am – 5:30 pm

Essential Responsibilities:

  • Answer/direct all phone calls and ensure they are redirected accordingly. Will transfer a caller to voice mailbox when a team member is unavailable.
  • Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
  • Sort and distribute incoming mail and prepare outgoing mail as requested.
  • Be responsible for office supply inventory, distribution, and ordering as needed.
  • Assist office with facilities-related requests, such as maintenance requests, ordering of kitchen supplies, review of kitchen orders, and arrangement of temporary office space for visitors.
  • Maintain Reception and all common areas (conference room, copy room, and breakroom) in a clean and tidy manner.
  • Coordinate conference room scheduling and visitor list.
  • Assist in the coordination of employee events, catering, and set-up meetings.
  • Prepare ID access and Name Plate for New Hires.
  • Prepare coffee and tea in the break room. Clear the coffee/tea pot.
  • Provide administrative support duties in support of assigned department functions, respond to requests, and prepare forms, records, and documents.
  • Assist with a variety of administrative tasks such as filing, some data entry, special projects, etc.
  • Other duties as required.


  • High school or equivalent (Required)
  • Microsoft Office: 1 year (Preferred)
  • Excellent telephone etiquette
  • Receptionist/Office Administration: 1 year (Preferred)
  • Excellent customer service, well-organized, with strong attention to detail
  • Ability to prioritize work and handle multiple tasks simultaneously
  • Bilingual Chinese Mandarin and English preferred


  • $19-$22


  • Full-time


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance


  • Pasadena office (on site)