Administrative Assistance Specialist

Job Description: Admin Assistant (Long Beach, CA | Solar PV Industry)

Who we are

Established in 2009, Arctech Solar (SSE-STAR:688408) is a World TOP-Ranked Solar Tracker Solution provider of advanced solar tracking systems, fixed-tilt structures, and Building Integrated Photovoltaic (BIPV) solutions, catering to large-scale and commercial solar installations across the globe. Recognized as Top2 globally in 2024, one of the top four tracker suppliers by IHS Markit and Wood Mackenzie from 2017 to 2020, Arctech made its debut on China's STAR market, akin to the Nasdaq, in 2020.

At Arctech, we are committed to fostering enduring relationships with both our customers and our workforce. We firmly believe that the key to delivering high-quality products and solutions lies in the well-being and satisfaction of our employees. Our team is driven by a shared passion for excellence in project management, construction, engineering, and design. By prioritizing the needs of our customers, we aim to offer holistic solutions that meet and exceed their expectations.

What you will do

• Regulatory & Permit Support: Assist with business licenses, permits, compliance filings and record keeping; track deadlines and audit documentation.
• External Coordination: Liaise with local government agencies, utility partners, vendors and contractors for approvals and routine inquiries.
• Office & Vendor Admin: Manage vendor contracts, process monthly payments, monitor renewals and handle office lease/rent tasks to avoid penalties.
• Reporting & Tracking: Monitor permit/payment status and provide regular progress updates to management.
• General Admin: Perform routine office duties, manage files and support ad-hoc team tasks.

What you bring

• 5+ year administrative experience; solar/renewable energy background a plus
• Familiarity with Long Beach/CA business regulations and permit processes preferred
• Strong organizational skills, detail-oriented and able to multitask independently
• Excellent communication skills; proficient in Microsoft Office/Google Workspace
• Reliable, adaptable and self-motivated for small business fast-paced environment
• University or equivalent; bachelor's/master degree a plus

What We Offer

- Competitive compensation package.

- Continuous professional development opportunities.

- Participation in high-impact international sustainable projects.

Work Location & Type

On-Site (Long Beach, CA) | Full-Time, Small Team, Collaborative Environment

Join Arctech's global mission.